Troop Cookie Coordinator

January 29 Mega Delivery Information

Important information for you, the drivers who are assisting you with Cookie pick-up and your walker/counter and loader volunteers for this Saturday’s mega delivery at Wild Rivers in Irvine.

MUST READ Troop Instructions & print dashboard sign for each vehicles helping with cookie pick-up!  Follow the directions on the Mega Pick-up map to enter and exit the mega delivery.  If you use the wrong entrance or come the wrong direction, you will not be able to get into line.

Please make sure all vehicles are ready (seats are down, unnecessary items removed, etc.) to receive cookies BEFORE arriving at the mega delivery.  Coming prepared will allow for a quicker pick-up.

Please remind your troop volunteers (loaders, walker/counter) who are coming in a separate car not being used to pick-up cookies, to follow the directions of the staff as to where to park when they arrive at the mega delivery.  They should display the Troop Helper Dashboard Sign on their dashboard prior to entering the mega locations, and to arrive at the same time as their troop. 

Please note, the Troop Helper Dashboard Sign is for troop vehicles carrying troop’s loader/counter volunteers only and not being loaded with cookies.  Cars being loaded with cookies should use the Troop dashboard sign.

Find answers quickly in your Troop Plan Book!  An electronic copy is on the Cookie website https://gscookiesetc.org/cookies/volunteer-resources/

Girl Cookie Program Packets

The council is out of physical Girl Cookie Packets.  The information included in the Girl Cookie Packets can be downloaded from our Product Program website, www.gscookiesetc.org/cookies on the documents page under the Resources tab (https://gscookiesetc.org/cookies/documents/)  Contact your Service Unit Cookie Materials Coordinator for physical copies of the cookie order card.

January 29 Girl Delivery begins

  • Girls may begin distributing cookies and starting on January 29th

January 29 Late Initial Orders (Troop Plan Book page 16)

  • Place a Planned Order with a Cupboard if initial order deadline was missed.  The Cupboard address will be on your confirmation email.

February 2 Cookie Cupboards Open (Troop Plan Book pages 20-23)

  • Place a Planned Order in ABC Smart Cookies for additional product as needed.  See Cupboard listing on the Volunteer Resource Page beginning Friday, January 27, 2023.

Please note:  The number of planned orders cupboards can accept and fulfill in a day will be limited for the health and safety of all volunteers.  The “preferred” date and timeframe you choose when placing your planned order are not guaranteed.  Wait for a confirmation from the cupboard manager that will include the confirmed date and time to pick-up your troop’s order.

Initial Order Bonus Troops– Click here to view the troops who have ordered enough cookies to qualify for the 2023 Cookie Program Initial Order Bonus. If you believe your troop should be on this list and is not please complete the Cooke Initial Order Bonus Inquiry Form. Your inquiry will be reviewed beginning January 30, 2023.

*Initial orders are due by 11:59pm on Tuesday, December 13th. The only way to GUARANTEE having the cookies you want is to place an initial order. If you do not place an initial order, your troop will NOT have cookies the first few days of the cookie program.

**Remember to make NoReply@ABCSmartCookies.com a safe sender so you receive the registration and other emails sent through ABCSmartCookies.com.

November 21 and Later (Troop Plan Book pages 9-10)

  • Qualify for Troop Cookie Coordinator position (check off as you go)
    • Register online for the 2022-2023 Girl Scout Membership Year
    • Select position in MyGS and pass background screening.
    • Complete Troop Cookie Training online located on gsLearn in your MyGS account or participate in a live Webinar.  Dates, times and how to register can be found on the council’s calendar.
  • Connect with Service Unit Team to:
    • Receive Registration email for ABCSmartCookies
    • Receive cookie receipt books and sample cookies (1 pkg. of Trefoils)
    • Find out Service Unit booth sale lottery day, time & location
  • Troop Training and Girl Packets
    • Receive troop training packet in the mail in November.  Didn’t receive a training packet?  Contact customercare@girlscoutsoc.org and one will be mailed to you.  Be sure to put “Cookies-Troop Training Packet in the subject line.
    • Girls will receive a Cookie Program Packet in the mail in early January
  • Partner with Troop Leaders to:
    • Determine if your troop is willing to take on the risk of accepting checks
    • Establish Troop’s plans to attend Service Unit Booth Sale Lottery.

ABC Smart Cookies Set-Up (Troop Plan Book page 10)

Verify Girl Information in ABCSmartCookies (Troop Plan Book page 11)

  • Check all girls are listed in ABC Smart Cookies
  • Work with troop parents & Leaders to ensure registrations or transfers complete. Cannot add, edit or delete girls

Hold a Family Meeting (Troop Plan Book page 13)

December 13 (Troop Plan Book pages 14-16)

Initial orders are due by 11:59 pm on December 13. If you do not place an initial order, your troop will NOT have cookies the first few days of the Cookie Program.

Now Print Troop Initial Order Report (Troop Plan Book page 16)

  • Print the Troop Initial Order report (in ABC Smart Cookies) to bring when picking up cookies on your Service Unit delivery day.

Now – January 8

  • Girl Mailing
    • GSOC will mail to every girl who was registered by December 1, 2022 a Cookie Guide for Girls packet with order cards, money envelopes, and more!  If girls do not receive a packet by January 9th, please email Customer Care at: customercare@girlscoutsoc.org for assistance.

January 9

Troop Cookie Coordinator Training Still Available

  • Complete Troop Cookie Training online located on gsLearn in your MyGS account or participate in the last live Webinar on Saturday, January 14, 2023.

Now

  • Girl Registration Emails have Begun
    • Girls and their parent/guardian should have received a registration email from noreply@ABCSmartCookies.com with details about participating in the online selling of cookies including a registration link for ABC Smart Cookies.  *Remember to make NoReply@ABCSmartCookies.com a safe sender so you receive the registration and other emails sent through ABCSmartCookies.com.
  • Girl Mailing
  • If girls did not receive a packet, please email Customer Care at: customercare@girlscoutsoc.org for assistance.

January 15 Preorders and Online Sales Begin!

  • Girls may invite friends and family to order their favorite Girl Scouts Cookies online by sending e-cards through ABC Smart Cookies and calling past customers on the phone to take their order with their order card.  They will love the opportunity to order our newest cookie, Raspberry Rally and their favorite Girl Scout Cookie.  What a wonderful way to start off this New Year!

Online Girl Delivery Order

Parents must approve online girl delivery orders within five days of receipt.  Please check your emails frequently.  If your email security is set too high or a filter is set to block certain types of emails (i.e. the word “request” in the subject line) you will not receive notification emails when the online order has been placed.

Find answers quickly in your Troop Plan Book!  An electronic copy is on the Cookie website https://gscookiesetc.org/cookies/volunteer-resources/.

Online Sales and Preorders

Girls may invite friends, family, and beyond to order their favorite Girl Scouts Cookies online by sending e-cards through ABC Smart Cookies and calling past customers on the phone to take their order with their order card. They will love the opportunity to order our newest online exclusive cookie, the Raspberry Rally and all of their other favorite cookie varieties.

Online Troop Cookie Coordinator Training

If you have not completed your training or need a refresher, the Troop Cookie Coordinator training and quiz are available on gsLearn in your MyGS account.

Initial Order Bonus Troops

Resources for Girls