Fall Product News: Troop Product Coordinators

The Fall Product Program Begins Sunday, September 15, 2024! 

We are looking forward to an exciting, fun and easy Fall Product Program! To participate, Girl Scouts can register online beginning September 15th on the M2OS website. 

Did you know that sales from the Fall Product Program provides your troop with funds to pay for activities, events and supplies. Your troop will earn 12% of total Troop sales for every nut, chocolate, Care to Share, Magazine, BarkBox and Tervis tumbler sold in Troop proceeds. What a great way to get your troop up and running! 

Customers will have the opportunity to purchase a variety of products, including Care to Share donation items, online with the option of having their favorite Girl Scout deliver their products or having their order shipped directly to them (shipping and handling fees will apply). 

Make sure you are registered for the 2025 Membership Year so you don’t miss anything – including a Fall Mailing Packet sent to each registered Girl Scout. Register/Renew today! 

Check out these announcements on our Fall Product Sales website: 

• Review the Fall Program Girl Rewards and Patches to start setting goals with your Girl Scouts 

• Each year, every troop must File Your Troop Banking Form 

• Don’t do it alone, Create Your Troop Fall Product Team 

Find forms, links, blog posts and everything you need at gscookiesetc.org/fallproduct! 

And don’t forget to submit your Troop’s Order for Gluten-Free GS Cookies by October 14, 2024 

Get ready for the Fall Product Program!

Work with your troop leader to ensure the Girl Scouts in your troop are registered for the 2025 Membership year so they receive their Fall Product Program Girl Mailing arriving in September.  Need help with registration?  Contact us!

Troop Mailing Packets
Troop mailing packets have been sent in the mail. Registered Troop Product Cooridnators will start receiving their mailing packets soon.

Troops without a Troop Product Coordinator will have a packet mailed to a registered Troop Leader. If you hold the Troop Product Coordinator role and do not receive a mailing packet you may download digital copies of the materials from GSCookiesetc.org/fallproduct, located on the Resources page under the Fall Mailing packets drop down menu. If you would like a physical packet, please email Customer Care with the subject line: Fall Troop Mailing Packet.

The packet will include a  Welcome Letter, Troop Plan Book, Family Guide, M2 Media flyer, and a Parent Responsibility Form.   Only one adult per troop is receiving this mailing, so please pass it along to your leader if you are not the correct recipient.

Quick Checklist for Troop Product Coordinators

• Recruit Your Troop Fall Product Team now!  Please note: online training will be available on GSLearn starting September 3, 2024.

• Work with your troop leader and/or troop treasurer to ensure your  Troop Banking Form has been submitted.

• Partner with your Troop Leader to plan and schedule a Family Meeting / Goal Setting session with Troop Girl Scouts

Quick Checklist for Troop Product Coordinators

Now – September 9 (Troop Plan Book pages 3-4)

❏ Create your Fall Product Team now! Online training for Troop Product Coordinators will be available beginning end of day September 3, 2024.

❏ Qualify for Troop Product Coordinator position (register as member, select role, complete background screening)

❏ Work with your troop leader and/or troop treasurer to ensure your Troop Banking Form has been submitted.

❏ Partner with Troop Leader to prepare for or schedule a Family Meeting

❏ Collect Completed Parent Responsibility forms

The Fall Product Troop packets were mailed the week of August 23 to the Troop Product Coordinator or to the Troop Leader if a product coordinator has not yet been recruited.   The packets included a Welcome Letter, Troop Plan Book, and Family Guide, M2 Media flyer, and a Parent Responsibility Form. Only one adult per troop received this mailing, so please pass it along to your current Leader/Product Coordinator if you are not the correct recipient or contact customercare@girlscoutsoc.org with “Fall Product – Troop Packet” in the subject line and one will be mailed to you.

Access to M2 Operating System (M2OS)

The launch email with the instructions for registering as a volunteer will be sent to you once your Service Unit Product Manager enters your information into the system.  Be sure to do the following once you have registered in the system:

• Watch video tour of M2OS

• Verify girl roster in M2OS

• Create your avatar!

The Fall Product Program dates
September 14: Fall Kickoff (Register Now)
September 15-October 13: online order taking.
October 15: Girl reward choices due in M2OS system.
November 2-4: Product pick-up and girl delivery begins.
Early January: Girl rewards arrive.

Troop Product Coordinator Training

New for 2024: Based on valuable volunteer feedback, Council is piloting a new approach to the Fall Product Program training. This year, the training for Troop Product Coordinators (TPC) will be optional. For those who wish to learn more about the 2024 Fall Product Program, the optional TPC Training is available on gsLearn. We highly recommend anyone who is new to the Troop Product Coordinator role to take the Troop Product Coordinator training.  We require Troop Product Coordinators to read and follow the Fall Troop Plan Book as their main guide throughout the Fall program. All Service Unit Product Managers are supported by the Council to instruct TPCs who may need extra support to take training.

Please note: All Cookie Program training will be required for all roles and the volunteers who hold them.

Troop Product Coordinator Training can be located by following the steps below.

1. Login to gsLearn
2. Locate and click on Content Library
3. Click on the 622 Entrepreneurship Skills Learning Path
4. Search or select the training title: 622 Fall Product Troop Product Coordinator 2024

Key Dates

• September 3 – Troop Product Coordinator Training goes live
• September 9 – Troop Product Coordinators receive email with registration information for the M2 Operating System (M2OS)
• September 15 – The Fall Product Program begins
• October 3 – Council begins uploading banking information to M2OS
• October 13 – Last day for Customer orders

Important: Troop Banking Form

Reminder!  Troops must have a Troop Banking form on file before they can pick-up their initial nut orders.  Check with your Troop Leaders and Treasurers to ensure your Troop Banking form has been submitted.

Avatar Party
Troops can now start planning Avatar Parties. Avatar Parties are a great way to increase participation and make sure Girl Scouts start the Fall Product Program off on the right track. Troops should plan to have Avatar Parties starting September 15, 2024 when Girl Scouts can launch their Fall Product Program store sites in M2OS. Click HERE to learn more about Avatar Parties.

Throughout the program, remind Girls & Parents to:

• Have Girl Scouts create their avatar in M2OS
• Girl Scouts should upload a video to M2OS and share with family and friends
• Retrieve their personal QR code to use on door hangers and flyers
• Send 18+ emails to earn the 2024 Patch!

  Order Due October 14 for Gluten Free Cookies

• Troops interested in selling Gluten Free Caramel Chocolate Chip Cookies must complete our order form by October 14, 2024.

Now (Troop Plan Book page 4)

• Update your information in M2OS
• Verify all girls are listed in M2OS
• Review the Troop Bonus Reward opportunities

  September 15(Troop Plan Book pages 7-8)

• Send parent email blast through M2OS with a link to the M2 Operating System (M2OS) and instructions on how to participate.  Step by step instructions on how to send the email blast can be found on page 8 of the Troop Plan Book.

  Remind Girl Scouts & adult parent/guardians to:

• Watch for their launch email you will be sending through M2OS
• Click on the M2OS Media link under the Helpful Links section on www.gscookiesetc.org/fallproduct to set goals & send emails if they do not receive their launch email.
• Email family, friends, and former customers
• Track their online sales from their Dashboard
• Create their Avatar
• Upload their photo or video to share with family and friends
• Retrieve their personal QR code to use on door hangers in M2OS
• Create and print flyers and business cards from M2OS
• Create and customize their message to customers reminding them to place their orders by October 13th, 2024

Now (Troop Plan Book page 4)

Thank you for volunteering as a Troop Product Coordinator!

Make sure you take advantage of the Fall Troop Bonus while you are participating in the Fall Product Program. There are two newly added bonus opportunities for Troops to earn. First, Consignment Cookie orders during the 2025 Cookie Program. There is also an opportunity to earn a MakerSpace event for your Troop! And no, there is no limit to earning these bonus opportunities. The Troop Bonuses are cumulative, your Troop can win all of the Troop Bonuses if they qualify. Click HERE to see all the Fall Troop Bonuses.

DO NOW:

• Encourage Girl Scouts to participate and join the Fall Product Program to help earn Troop Proceeds. Benefits for participating can be found on pg 7 in the Troop Plan Book.
• Remind Girl Scout parents and guardians of the Fall Family Guide.
• Support Girl Scout families with any questions or inquiries about the Fall Program.
• Complete your Troop Banking Form.

REMINDERS:

• Council will upload Girl Scouts into M2OS weekly during the Fall Product Program (Pg 4 in the Troop Plan Book).
• October 3: Troop Bank Account information uploaded into M2OS by Council.
• The last day for online orders: October 13, 2024.

Now (Troop Plan Book page 4)

Thank you for volunteering as a Troop Product Coordinator!

You are making a difference in the lives of the Girl Scouts in your troop by supporting their goals and efforts to embrace entrepreneurship! With your support, Girl Scouts learn and earn. This year, troops will earn 12% of total Fall Product sales. Your Troop’s proceeds will help your Troop plan Girl Scout activities and so much more.

DO NOW:

• IMPORTANT: Support Girl Scouts and their families by sending an email to Girl Scouts who have not launched
  • From your Troop Dashboard, select Parent/Adult Email Campaign and send emails to Girl Scout families to join in on the Fall fun!
• Encourage Girl Scouts to participate and join the Fall Product Program to help earn Troop Proceeds. Benefits for participating can be found on pg 7 in the Troop Plan Book.
• Remind Girl Scout parents and guardians of the Fall Family Guide.
• Support Girl Scout families with any questions or inquiries about the Fall Program.
• Complete your Troop Banking Form.

REMINDERS:

• Council will upload Girl Scouts into M2OS weekly during the Fall Product Program (Pg 4 in the Troop Plan Book).
• October 3: Troop Bank Account information uploaded into M2OS by Council.
• The last day for online orders: October 13, 2024.
• Last day for Girl Scouts to update their reward choices: October 15 by 9 PM

As a Troop Product Coordinator, you make a difference in the lives of the Girl Scouts in your troop by supporting their goals and efforts to embrace entrepreneurship! This year, troops will earn 12% of total Fall Product sales. Your Troop’s proceeds will help your Troop plan Girl Scout activities and so much more.

Troops also have the opportunity to earn new Troop Bonus rewards. Have you checked out the 2024 Fall Troop Bonus? Click HERE to learn more.

DUE NOW:

• Review page 9 in your Troop Plan Book
  • From your Troop Dashboard, select Parent/Adult Email Campaign and send emails to Girl Scout families to join in on the Fall fun!
• Encourage Girl Scouts to participate and join the Fall Product Program to help earn Troop Proceeds. Benefits for participating can be found on pg 7 in the Troop Plan Book.
• Remind Girl Scout parents and guardians of the Fall Family Guide.
• Support Girl Scout families with any questions or inquiries about the Fall Program.
• Complete your Troop Banking Form.

Upcoming Reminders:

• October 3: Troop Bank Account information uploaded into M2OS by Council.
• October 15-16: Troop Order Processing (pg 9 Troop Plan Book)
• The last day for online orders: October 13, 2024
• Last day for Girl Scouts to update their reward choices: October 15 by 9 PM

Thank you for participating in the Fall Product Program! Your support of Girl Scouts in your Troop is greatly appreciated!

As the Fall Product Program comes to an end, lets review some important end of program tasks and dates.

• • November 2-4: Delivery and Distribution of products
  • November 2-15: Girl Deliveries to customers
  • November 5: Troop Proceed refunds begin
  • December: OC Bucks emailed to the email of parent/guardians of Girl Scouts
  • November 7: Remind top Fall entrepreneurs to save the date for the Fall Reception at Council on November 7.
  • November 16: Remind Girl Scouts who earned the Embrace Possibility Luncheon on November 16 at Council with CEO, Dr. Vikki Shepp. ($1,500+ combined items reward)
  • GIRL REWARD UPDATE: Girl Rewards may arrive earlier than January. Service Unit Rewards representatives will be contacted with updates on the delivery.
  • January 13: Troop Final Rewards Adjustment form due

Thank you for participating in the Fall Product Program! Your support of Girl Scouts in your Troop is greatly appreciated!

Troop Product Coordinators for Fall can expect to receive communication from their Service Unit Product Manager to schedule Fall product distribution. To make sure your Troop’s distribution of Fall products is a success, review page 10 in your Fall Troop Plan Book all about nut order pick up and distribution.

Check out these Troop reminders:

• Carefully check and count the product you receive before taking product with you.
• If you experience a discrepancy, contact your Service Unit Product Manager immediately.
• Remind Girl Scout parents/guardians that they should deliver customer orders as soon as possible. Deliveries should occur from November2-15.

Dates to remember:

• November 2-4: Delivery and Distribution of products
• November 2-15: Girl Deliveries to customers
• November 5: Troop Proceed refunds begin
• December: OC Bucks emailed to the email of parent/guardians of Girl Scouts
• November 7: Remind top Fall entrepreneurs to save the date for the Fall Reception at Council on November 7.
• November 16: Remind Girl Scouts who earned the Embrace Possibility Luncheon on November 16 at Council with CEO, Dr. Vikki Shepp. ($1,500+ combined items reward)
• January 13: Troop Final Rewards Adjustment form due

*GIRL REWARD UPDATE: Girl Rewards may arrive earlier than January. Service Unit Rewards representatives will be contacted with updates on the delivery.